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Fire proof safes Fire resistance rules
1. Introduction
1.1 General
Certification involves confirmation by an independent third party that a product fulfils
requirements set out in standards or some other form of specification. Certification by SP
is performed by SP Certification, a unit that is completely separate from the other testing
and inspection units. It answers to a certification board, whose members are drawn from
across the range of industry areas involved. The board can appoint expert groups for
various product areas, e.g. as technical working parties. Certification of products by SP is
performed in accordance with EN 45011 [3].
The requirements that must be fulfilled are set out in special certification rules (SPCR),
developed for each product sector. Before certification starts, the certification rules must
- except in those cases where the rules are based entirely on regulations issued by public
authorities - have been discussed with interested parties and then have been approved by
SP's certification board. This procedure ensures that certification is based on rules that
have been thoroughly considered, are relevant and are firmly based.
Products which, after an initial assessment - which includes testing and other
aspects - show that they fulfil specified requirements can be certified by SP. This
certification is confirmed by issue of a certificate, one of the rights of which is usually
permission (under licence) to use a certification symbol. Ongoing
inspection/surveillance, consisting of the manufacturer's/importer's own inspection
procedures and SP's surveillance inspection, ensures that the requirements relating to the
product continue to be fulfilled during the validity period of the certificate.
SP certifies for several different certification schemes, such as the CE symbol, the rules
for which are based on requirements set out in EU directives. SP's own certification
approval symbol, the p-symbol, applies only to SP's own certification system.
1.2 Scope
These certification rules apply for determination of the fire resistance of fire resisting
cabinets and boxes intended for storage of paper, diskettes, video tape etc. In the rest of
this document, use of the term 'cabinet' shall be taken also to include boxes.
2. Conditions for certification of fire resisting
cabinets
2.1 General
Certification consists of an initial assessment of the product and of its manufacturer's or
importer’s continuous inspection procedures. When the certification requirements have
been fulfilled, a certificate is issued and applies thereafter provided that the product
continues to fulfil the requirements and that the continuous inspection procedures are
operating as intended.
Other terms and conditions are set out in Section 6.
2.2 Application for certification
Applications for certification shall be submitted in writing, and shall be accompanied by:
• technical data (test report, product description), as set out in Section 2.3.1;
• a description of the manufacturer's or importer’s own inspection procedures, as set
out in Section 2.3.2; and
• proposal for marking, as set out in Section 2.3.3.
In addition, for safes, a certificate that the safes fulfil the requirements of SS 3493 [4] and
SS-EN 1143-1[5] / LPS 1183 [6] is required.
2.3 Initial assessment
The initial assessment involves examination of the submitted documents for compliance
with the requirements of these rules. When assessment is complete, and when the
applicant's material, is regarded as fulfilling the requirements, SP will visit the
manufacturer/importer to check that he possesses the necessary facilities and organisation
to perform the continuous inspection as required and described. If SP decides that this is
the case, it will sign a contract with the manufacturer/importer concerning continuous
inspection in accordance with Section 2.3.2 below, after which a certificate will be issued.
See Appendix 1 for a model form of certificate.
2.3.1 Technical data
The applicant shall submit technical data for the product concerned, giving the following
information:
Test report
Showing that the technical requirements in accordance with Section 3 are fulfilled.
Product description
Drawings and other documents shall contain:
• a view of the cabinet from the front, together with horizontal and vertical sections;
• detail sections showing connections between the door and the inner and outer shells;
• detail section(s) through the lock;
• positions of the locking bolts, lock casings and hinges;
• methods of joining parts, e.g. spot welding or adhesive bonding;
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SP's certification rules for fire resisting storage cabinets – SPCR 002 – June 2002 ©.
• information on all materials and components used. As appropriate, this list shall
contain details of materials, constituents, product names, qualities, densities, thermal
conductivity at room temperature (20-25 °C) and dimensions. In the case of materials
enclosed in packets, details shall be given of the number of packets, weight per
packet and description of the packaging;
• the weight of the cabinet;
• the product name or other identification.
The drawings shall show all dimensions, together with a drawing name or number, date
and latest revision date. Non-certified products shall not be shown on the drawings,
unless it is clearly stated that they are not certified.
2.3.2 Requirement for continuous inspection
Continuous inspection shall ensure that certified products continue to fulfil the requirements
in these certification rules. It shall consist of the manufacturer's/importer's own
inspection, as described in Section 4, complemented by surveillance inspection, performed
by SP, as described in Section 5.
The extent of the surveillance inspection shall be agreed and set out in the contract
between the manufacturer/importer and SP.
2.3.3 Marking
Products entitled to display SP's certification symbol shall also show information on the
the number of the certificate, product name or other identification, fire resistance class,
identification of the testing method or standard and serial number or equivalent of the
product. Marking shall be legible, durable and applied to the inside of the cabinet.
SP’s certification symbol (P-mark) in alternative designs
2.4 Validity of the certificate
The validity of the certificate is normally five years. Depending on the content of reports
from surveillance inspection, and other factors, the validity time may be extended after
application from the holder of the certificate.
2.5 Changes to the certified product
Before changing the design, materials or construction of the product, the holder of the
certificate shall notify SP of the intended changes. SP will decide whether the changes
can be approved, which will normally be notified by letter.
Certifikat nr
9
SP's certification rules for fire resisting storage cabinets – SPCR 002 – June 2002 ©.
3. Technical requirements
3.1 Type testing and requirements
Cabinets are divided into 15 classes, depending on the temperature rises and relative
humidity inside the cabinet, fire resistance time and test method. Classification is as
shown in the following table.
Fire resistance
class 1)
Maximum permissible
temperature rise
inside the cabinet (°C)
Maximum permissible
relative humidity inside
the cabinet (%)
Test
method
S 60 P 150 No requirement EN 1047-1 [2]
S 60 D 50 85 -”-
S 60 DIS 30 85 -”-
S 120 P 150 No requirement -”-
S 120 D 50 85 -”-
S 120 DIS 30 85 -”-
NT FIRE 017 - 60 Paper 150 No requirement NT FIRE 017 2) [1]
NT FIRE 017 - 60 Data 50 No requirement -”-
NT FIRE 017 - 60 Diskette 30 No requirement -”-
NT FIRE 017 - 90 Paper 150 No requirement -”-
NT FIRE 017 - 90 Data 50 No requirement -”-
NT FIRE 017 - 90 Diskette 30 No requirement -”-
NT FIRE 017 - 120 Paper 150 No requirement -”-
NT FIRE 017 - 120 Data 50 No requirement -”-
NT FIRE 017 - 120 Diskette 30 No requirement -”-
1) The numerals (60/90/120) indicate the time in minutes for which the temperature
requirements are fulfilled.
2) Or EN 1047-1 [2]
3.2 Application of test results
Test results are applicable for cabinets other than those tested, in accordance with the
rules set out in the respective test method.
4. Manufacturer's/importer's own inspection
The manufacturer/importer shall operate inspection procedures to ensure that products
displaying the P-symbol fulfil the requirements in these certification rules. These
inspection procedures shall be described in a quality manual or corresponding document,
and shall fulfil the requirements set out in this section. If the manufacturer/importer has
an ISO 9001 [7], ISO 9002 [8] or ISO 9001:2000 quality system that has been certified
by an accredited certification body, this can be regarded as fulfilling the following
requirements in respect of organisation [4.1], management review [4.2], document control
[4.3], control of nonconforming products [4.6], corrective actions [4.7], handling of
finished products [4.8] and complaints [4.11].
4.1 Organisation
The organisation of the manufacturer/importer own inspection system shall be described,
with the names of those persons responsible for inspection and details of their authority to
act in order to prevent sub-standard quality.
A person shall be appointed to represent the manufacturer/importer in respect of manufacturing
inspection. This person shall have the necessary authority and responsibility to
ensure that the intended quality of the certified products is achieved and maintained.
4.2 Management review, internal auditing
The company management shall perform documented reviews of the company's inspection
procedures at regular intervals in order to ensure the efficacy of the procedures.
4.3 Document control
Only the current editions of documents concerning manufacturer's inspection shall be
available to the persons concerned in the company. There shall be a list of the documents,
and a distribution list for them, together with procedures for the production of new
documents, alteration of existing documents and collection of documents that are no
longer valid.
4.4 Design control
Design management procedures shall include an instruction that any design changes shall
be notified to, and approved by, SP before they can be introduced.
4.5 Testing and inspection
4.5.1 Reception inspection
Reception inspection (goods inward inspection) shall be performed to the extent regarded
as necessary in order to verify that incoming materials and products accord with specified
requirements. If materials or goods are imported, the manufacturer's documents that
certify that the materials or goods supplied fulfil the requirements set out in Section 4.5.3.
shall be inspected.
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SP's certification rules for fire resisting storage cabinets – SPCR 002 – June 2002 ©.
4.5.2 Manufacturing inspection
Manufacturing inspection shall be performed to the extent regarded as necessary in order
to ensure that products that are manufactured fulfil specified requirements.
4.5.3 Inspection of finished products
Finished products shall be inspected to the extent regarded as necessary in order to ensure
that they fulfil the specified requirements. Manufacturers shall inspect at least two
cabinets per week in respect of weights and dimensions (thicknesses of doors, side walls,
base, back and top). Importers shall perform the same inspections on at least two cabinets
of each type in each received batch. The maximum permissible deviation is ±10 % for
weight and -5 % for dimensions. (If dimensions are less than 100 mm, the maximum
permissible deviation is 5 mm.)
Measurements and/or weights need not be inspected in this way if the manufacturer can
demonstrate in some other way (e.g. through operation of a properly managed
manufacturing process) that the requirements are fulfilled.
4.5.4 Equipment
Equipment shall be calibrated, inspected, adjusted and maintained as appropriate.
4.6 Control of nonconforming products
Products that do not fulfil specified requirements shall be separated from those that do
while waiting for a decision on what is to be done with them. Such products may not be
sold under the same name or number etc. as certified products.
4.7 Corrective actions
Any failures detected by manufacturer's/importer's own inspection and/or by surveillance
inspection shall be investigated by the manufacturer/importer, and appropriate steps shall
be taken to correct the situation and prevent a repetition.
4.8 Handling of finished products
Damage and deterioration shall be prevented in connection with handling, storage,
packing and delivery.
4.9 Traceability
It shall be possible to trace products that have been supplied back to the relevant
production batch, materials batch, casting date etc.
4.10 Marking
Products shall be marked (see Section 2.3.3) when manufacturer's/importer's inspection
has shown that the requirements are fulfilled.
4.11 Complaints
Complaints from customers or others in respect of certified products, marking, marketing
etc., shall be documented together with details of the action taken in response thereto,
with the documentation being kept available for inspection by SP.
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SP's certification rules for fire resisting storage cabinets – SPCR 002 – June 2002 ©.
4.12 Quality documents – keeping of records
The manufacturer/importer shall be able to confirm, by means of collecting and retaining
relevant documents, that the products fulfil specified requirements.
Documentation of inspection and testing shall be of such an extent that the necessary
traceability can be assured. Records shall contain comments when results depart from
those expected, together with descriptions of actions taken in response thereto.
Archiving times shall be stated for documents relating to manufacturer's/importer's own
inspection.
Test and inspection records shall be kept available for inspection by SP, and shall be
retained for at least ten years.
5. SP's surveillance inspection
5.1 Execution
Surveillance inspection will be carried out at least once a year, in the form of a visit, of
which prior warning will not necessarily be given, by SP to the manufacturer/importer.
The manufacturer/importer shall provide unrestricted access to SP's representative for
performance of the surveillance inspection.
On these visits, SP will inspect to determine whether the manufacturer's or importer's
described inspection procedures are operating as intended, and will perform testing and
inspection as described in Section 5.2.
If the manufacturer/importer has a quality management system that is certified by an
accredited inspection body, SP's examination of the manufacturer's/importer's own
inspection procedures can normally be limited to examination of records and audit
reports. Testing and inspection will be carried out as described below in Section 5.2.
Testing and inspection may be performed to a different extent, depending on the type and
results of surveillance inspection. This will be set out in the agreement on surveillance
inspection.
5.2 Testing and inspection
Within twelve months of first issuing a certificate, SP shall take a sample of a certified
cabinet for the first sample testing in accordance with the same method as used for type
testing. However, if type testing is carried out on a cabinet regarded by SP as representative
of production cabinets, and selected for testing by a third party, the first sample test
need be performed only within a period of five (two) years after issue of the first
certificate. Thereafter, sample testing will normally be performed every fifth (second)
year. (Period in brackets apply to importers.)
If a manufacturer/importer has several certified types of cabinets, random samples may be
taken. If the number of certified types of cabinets exceeds ten, two cabinets will be
selected, while if the number exceeds 20, then three will be selected. For these purposes,
'type of cabinet' shall be taken to include cabinets that have been certified on the basis of
results from the same test occasion.
On each inspection visit, SP will select at least one cabinet for inspection of weight and
dimensions. The dimension that will always be checked are the thicknesses of doors, side
walls, tops, backs and bases. The maximum permissible deviation is ±10 % for weight
and -5 % for dimensions. (If dimensions are less than 100 mm, the maximum permissible
deviation is 5 mm.)
If an importer imports goods from several suppliers, the above rules shall be applied for
products from each supplier.
5.3 Surveillance inspection failure
If the manufacturer's/importer's own inspection procedures fail inspection testing and/or
examination, the reasons for this failure shall be investigated. The investigation may
result in a new surveillance visit, retesting or failure of the manufacturer's/importer's own
inspection procedures.
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SP's certification rules for fire resisting storage cabinets – SPCR 002 – June 2002 ©.
5.4 Reporting
The results of surveillance inspection visits shall be reported in writing to the
manufacturer/importer and - if the holder of the certificate is some party other than the
manufacturer/importer - also to the holder of the certificate.
6. Other terms and conditions
6.1 General
The terms and conditions in these certification rules, Sections 2 and 6, are based on
principles set out in SP's Quality Manual for Certification. Sub-contractors for
type-testing and surveillance inspection shall be approved by SP.
6.2 Responsibilities of the certificate holder
The holder of the certificate is responsible for ensuring that the products covered by the
certificate and which are marked with the P-symbol fulfil in all respects the requirements
of the certification rules to which the certificate refers, and that the products are suited for
their purposes and cannot in any other way cause damage or injury. This applies even if
the holder of the certificate is not the manufacturer/importer of the product, although the
agreement on surveillance inspection has been signed by the manufacturer/importer and
SP.
6.3 Use of SP's P-symbol by the certificate-holder
The holder of the certificate shall be entitled to mark the products covered by the
certificate with SP's P-symbol, and shall also be entitled to use the symbol in connection
with advertising or marketing of the products. Advertising shall not be performed in such
a way that there is any risk of confusion between marked and unmarked products.
6.4 Recall of the certificate
With immediate effect, SP can recall certificates definitively or temporarily if:
a) the holder of the certificate has applied the P-symbol to, or used it in connection with,
products that do not fulfil the requirements, or
b) the holder of the certificate has applied the P-symbol to, or used it in connection with,
products not covered by the certificate, or
c) surveillance inspection has ceased, or has resulted in failure, or
d) the holder of the certificate has in some other way failed to comply with the terms
and conditions associated with the certificate, or
e) the holder of the certificate has not paid fees within the prescribed time, or
f) the holder of the certificate has been declared bankrupt, has gone into liquidation or
has transferred the business, or
g) the certificate has been found to have been issued incorrectly. However, the holder
of the certificate shall be granted a reasonable time for adjusting to changed circumstances,
unless there are special reasons to the contrary; or
h) the product has been found to be unsuitable for its intended purpose, or can cause
injury or inconvenience.
In addition to recall of the certificate, misuse of SP's P-symbol or certificate can result in
legal action.
6.5 Obligations of the certificate-holder in the event
of recall of the certificate
The holder of a certificate who has been notified that the certificate has been recalled,
whether definitively or temporarily, shall:
a) immediately cease making any reference to the certificate in advertisements or other
publicity material for the product(s) concerned;
b) ensure that SP's P-symbol is removed from all products that are in stock, if so required
by SP;
c) meet all costs associated with replacing the sub-standard products by products that
fulfil the requirements in the certification rules, if so required by SP.
6.6 Re-issue of a certificate
The same rules apply to re-issue of a certificate that has been temporarily recalled as
applied to the original issue of the certificate, as described in Section 2.3. Renewed
type-testing will not be required if a period of less than one year has passed since the
certificate was recalled, unless the rules for certification, or production conditions, have
been changed.
6.7 SP's responsibility
SP is responsible for ensuring that the technical requirements in these certification rules
are based on available knowledge and experience, e.g. in the form of accepted standards
or corresponding specifications, and also for ensuring that the rules reflect what is generally
regarded by the interested parties as a relevant quality level.
SP is responsible for ensuring that examination of certified products in accordance with
these rules has been carried out with due care and in accordance with the procedures set
out in SP's quality system.
SP is not responsible for certified/P-marked products (see Section 6.2).
6.8 Secrecy
With the following exceptions, all information obtained by SP will be regarded as
commercially confidential:
• SP - or other parties working with SP - maintain(s) registers of current certificates.
These registers contains details of the names and addresses of the holders of each
certificate, the certificate number, certified products, classification, date of issue and
validity period.
• SP shall be entitled to publish decisions concerning recall of certificates and misuse
of certificates or marking.
6.9 Revision of certification rules
SP reserves the right to change the certification rules. In the event of extension of the
validity of certificates issued under older rules, the holder of the certificate will be
required to comply with the revised rules. However, unless special reasons to the
contrary apply, the holder of the certificate shall be allowed a reasonable time for
adjustment to the revised rules.
6.10 Fees
Fees for initial assessment (certification), review and extension of the validity of a
certificate and surveillance inspection shall be paid by the applicant / holder of the
certificate.
Costs of other inspection, as set out below in Section 6.11, will be billed to the holder of
the certificate only if the results of such inspection show that the requirements in the
certification rules are not being fulfilled.
6.11 Other inspection
SP shall be entitled, at any time and in/at any place, to carry out inspection of products
displaying SP's P-symbol to ensure that the products are fulfilling the requirements in the
applicable certification rules.
6.12 Appeals
Appeals against SP's decisions shall be submitted in writing. Action in response to such
appeals will be decided by SP's certification board.
7. References
1. NT FIRE 017, Edition 2, Filing cabinets, data cabinets and diskette cabinets: Fire
resistance. Published by NORDTEST.
2. EN 1047-1, Edition 1, Secure storage units - Classification and methods of test for
resistance to fire - Part 1: Data cabinets (EN 1047-1:1996).
3. EN 45011, Certification bodies - General requirements relating to certification of
products.
4. SS 3493, Edition 1, Safes – Specification concerning burglary resistance and fire
resistance.
5. EN 1143-1, Edition 1, Secure storage units – Requirements, classification and
methods of test for resistance to burglary – Part 1. Safes, strongroom doors and
strongrooms (EN 1143-1:1997).
6. LPS 1183, Issue 4, Specification for Safe Storage Units, Part 1: Safes and
Strongrooms, published by the Loss Prevention Council, England.
7. EN ISO 9001, Quality systems - Model for quality assurance in
design/development, production, installation and servicing (ISO 9001:1994).
8. EN ISO 9002, Quality systems - Model for quality assurance in production,
installation and servicing (ISO 9002:1994).
9. EN ISO 9001, issue 2, Quality management systems – Requirements (ISO
9001:2000) |
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